VYS FIELDS

Message from the Fields’ Desk:

VYS partners with Fairfax County Public Schools (FCPS), Fairfax County Parks Authority (FCPA) and private entities to provide over twenty-five fields for VYS’ 250 house and travel teams. We are responsible for the upkeep (including seeding, mowing and lining) of the majority of our grass fields and must contribute to any repairs on our turf fields.  As a result, it is important that all VYS members (coaches, parents, players, and spectators) employ proper use and care for these fields so that our players have the best possible fields on which to train and play.  Please help us protect our fields by following the information in the VYS Fields Policy and reminding others to do the same when you are at practices or games.  Each VYS member contributes to a fields’ fund upon registration which helps ensure not only the maintenance of our current fields, but also enables the Club to invest in the development of new fields for our Club. 

We are always looking for members to assist in making our current fields better and to identify new opportunities for future fields.  Please feel free to contact me if you are interested in getting involved in our strategic fields’ plan or if you have ideas that you would like to pass along. 

Melissa Taylormoore
VP Fields
​vpfields@vys.org


Quick Links:

Find Field Address, Directions and Map

Weather Policy and Closures

How to Layout, Setup, and Takedown a Field

VYS Field Use Policy Document -Provides information on the responsible use of fields and the processes of VYS scheduling and field assignment. Download the VYS Field Use Policy (pdf).

How To Request A Change in Field Assignment or to Obtain Additional Field Space

To ensure that we can process the fields’ requests from our ~300 house and travel teams, VYS requires that all field requests adhere to the following procedure:

  1. First check the Guides page to determine which fields are available for the date and time you are seeking.
     
  2. Once you determine which field is available, then send an email to the VYS Fields Assignor: practicefields@vys.org with the following information or the request may not be processed in a timely fashion:
    • Subject line of the email must contain:
      • Name and Age/Gender of Team (example,  U13B Fred Hoffman for House, U9G Strikers Red for Travel) **Travel teams, please be sure to specify team name and color.
    • Body of the email must contain:
      • The name of the field requested along with the date and time (example, Luther Jackson, Wednesdays 5:30-6:30 or Murphy, Tuesday, September 21 from 5:30-7:00).
      • Tell us why you need the field and include in the email that you have checked the Guides page and that the requested field is available for the date and time you need it.
      • Ensure that prior to requesting additional space, you have cleared your request with the ADT staff assigned to your age group.
         
  3. The VYS Fields Assignor will respond to field requests in the order in which they are received.  First come, first served.

Questions about this process?  Please contact VP Fields at vpfields@vys.org.

What to Do if My Team Experiences A Field Problem

VYS works hard internally and with its partners at FCPS and FCPA to ensure that all of our fields are properly assigned, permitted and prepared for our teams.  However, on occasion, issues arise on fields.  Below are actions that Coaches, Age Group Coordinators or Team Managers can take to resolve common fields’ problems.  If your request is after business hours, a VYS staff member will try to respond immediately, when possible.

Walk On players On Permitted Field:

  • If another VYS team is using the field that your team has been permitted for, talk to the coach of the other team and arrange a way to share the space for that day.  Afterwards, get a name and age group of the visitors, and email practicefields@vys.org and indicate which field.  The field assignor will communicate with both teams to resolve the conflict.
     
  • If a Non-VYS team or club, call NCS at 703-324-5515 and provide them with the field name and they will send out a monitor to have the other group removed from the field.

Lights Are Not On At Permitted Field:  

  • NewSong: follow directions online, or email practicefields@vys.org and indicate which field.
     
  • Arbor Row, Luther Jackson, Nottoway, Oak Marr: call NCS at 703-324-5515 to speak with a Fairfax County official.  Call can only be made for fields during permitted hours.
     
  • Madison, Marshall, Oakton HS: Email practicefields@vys.org and indicate which field.

Grass Needs to Be Cut or the Field Lining Needs Updating:  

  • Email practicefields@vys.org and indicate which field and VYS will work with either our private vendor or the County to get the problem resolved.

Porto Pots issues:  

  • Email practicefields@vys.org and indicate which field and VYS will work with the County to get the problem resolved.

Broken/Missing Locks or Broken Goals, Nets or Corner Flags:

 

Any other problem not addressed above should be emailed to practicefields@vys.org.

General Field Reminders
  • Have your field permit ready and available at all practices and games.  Fairfax County regularly visits our fields and will inspect permits.
     
  • Coaches and team managers should check all fields before practices and games (including goal anchoring) to ensure that are fields are safe and ready for play.
     
  • If you see a problem, or have a question, let us know. Email practicefields@vys.org.  We can’t fix a problem unless we know about it.

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